Volné pracovní místo  PA/Office Manager to the CEO of global Prague based startup

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Pracovní poměr Úvazek Plný úvazek, Práce na ŽL
Vzdělání SŠ s maturitou, Vyšší odborné, Bakalářské, Vysokoškolské

Popis pracovní nabídky

Reporting to the CEO, his personal assistant will play a key role in helping him in his day-to-day activities run smoothly and perform administrative work related to professional and ad hoc personal topics. You will ensure a good communication with all managers, team members, key investors and clients in Prague and US offices particularly and also in the different geographies where we are present. You will need to build a trust relationship with the CEO as well as a strong relationship with the team to have an active and proactive role in the CEO office.

Key responsibilities

CEO's agenda and meetings management
  • Organise and adapt CEO's agenda according to his priorities
  • Organize meetings, conference calls, vision calls using the relevant technology, possibly making the link with other personal assistants within the AP organisation or outside the organisation and also with technical teams

Travel arrangements
  • Organise Chairman's travel, accommodation and transportation for business trips
  • Produce travel document with all the details and possible back-up solutions

CEO's mailbox management
  • Priorities emails and classify them accordingly to help the CEO manage the inbox flow

Expenses claim management
  • Ensure an efficient and timely expenses management in line with the internal accounting processes

Other ad hoc requests
  • Producing high quality documents and reports eg. meeting details, minutes of meeting. etc.
  • Drafting a wide range of communication such as notes and letters, and producing report documentation as required
  • Support other directors and senior management when required

Požadujeme

Skills and experience
  • Excellent organisational and time management skills to work under pressure and to tight deadlines; and can adapt to any given situation
  • Proven problem-solving skills to make informed decisions with minimum supervision
  • Excellent communication skills to proactively build positive relationships with colleagues, clients, stakeholders and suppliers
  • Able to contribute positively and proactively within a team
  • Able to handle issues of a sensitive or confidential nature with tact, diplomacy and discretion
  • Flexible with regards to working hours and duties
  • Highly proficient in MS Word, Excel, PowerPoint, Outlook and internet use
  • Fluent in Czech and English, both spoken and written. Any other languages welcomed.
  • Good experience of working in a cross cultural office environment
  • Highly professional manner, with the ability to interact with people at all levels
  • Autonomous , pragmatic, ability to adapt her/his behaviour on a moving environment

Vhodné pro

Absolventy.
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